New York State Procurement Card (P-Card)
Hosting
Travel
Moving Expense Reimbursement
Vehicles: State Vehicle Use and Liability
Vehicles: Rental Vehicle Use and Liability
Vehicles: Personal Vehicle Liability and Mileage Rates
Purchasing and Prompt Payement Procedure
Procurement Card (P-Card) Online Certification In A Nutshell
After logging on to the SUNY Central p-card application, type AEPC and hit enter. Tab to the Visa Card option and hit enter again. You should see the AEPC Primary Option Menu.
Change Billing Cycle. It defaults to current month, and certification is almost always for prior months.
Example: In March John Doe wants to certify his February statement. When he logs on to AEPC the billing cycle is 0302 (March, 2002); he changes this to 0202 (February, 2002).
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Tab to VI02, Hit Enter. Cardholder Reconciliation screen should appear with the words "READY FOR RECONCILIATION - ALL ITEMS MATCHED" at the bottom.
On Cardholder Reconciliation screen in the lower right corner is the letter 'F' for Function. Type X in the space next to it. Below it is 'A' for Action. Type C in the space next to it. Hit Enter. Cardholder Certification screen should appear.
On Cardholder Certification screen in the lower right corner is the letter 'F' for Function. Type C in the space next to it. Hit Enter. Your name, date and the words:
Depress Enter To Complete Transaction should appear at the bottom of the screen
Hit Enter Again
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****This is critical. If you do not hit enter again at this time your certification will not be saved online - and you'll need to certify all over again!****
updated 4/18/07